The advertising workforce performs a essential position in driving model visibility, buyer acquisition, and engagement by revolutionary methods. We’re searching for an skilled Occasion Supervisor to hitch our workforce and lead the execution of impactful occasions that strengthen our presence out there.
Because the Occasion Supervisor, you’ll oversee the end-to-end planning and execution of occasions, together with large-scale exhibitions, sponsor-led small occasions with one-to-one assembly codecs, webinars and Omilia led occasions. You’ll guarantee seamless logistics, handle vendor relationships, and ship measurable outcomes. This position is pivotal in aligning our occasion technique with advertising and gross sales targets, leveraging CRM and analytics instruments to trace and optimize efficiency.
Key Tasks
Occasion Planning & Execution:
- Analysis and determine related trade occasions that align with Omilia’s mission and choices.
- Handle the corporate’s presence at massive exhibitions, together with working with our in-house workforce on sales space design, branding, digital promotion, and on-site coordination.
- Manage small, high-touch sponsor-led occasions that target one-to-one conferences with prospects and purchasers.
- Plan and host webinars to interact goal audiences and help lead-generation efforts.
Logistics Administration:
- Coordinate all occasion logistics, together with venue choice, webinar platform administration, staffing, liaison with occasion organizers, and transport of supplies.
- Guarantee adherence to tight timeframes and significant deadlines and completion of occasion preparation duties, supply of promoting collateral, and promotional objects, to make sure profitable occasion setup.
- Create workers briefing shows and ship briefings to advertising and gross sales groups to make sure they’re absolutely conscious of occasion targets, logistics, necessities, and obligations.
- Coordinate with audio system and panelists, guaranteeing they’re prepped and supported.
Provider & Vendor Administration:
- Negotiate with suppliers, distributors, and occasion organizers to maximise worth and management prices.
- Preserve sturdy relationships with exterior companions to make sure high-quality service supply.
Lead Administration:
- Work carefully with the advertising and gross sales groups to align occasion targets with lead era targets.
- Guarantee leads from occasions are precisely captured, segmented, and handed off for follow-up utilizing CRM instruments.
Efficiency Reporting & Analytics:
- Monitor the progress of leads with advertising administration and gross sales to watch follow-up actions and conversion.
- Monitor occasion ROI by analyzing attendee engagement, lead high quality, and gross sales pipeline influence.
- Generate and handle detailed experiences and dashboards to guage the success of every occasion and determine areas for enchancment.
Funds Administration:
- Handle occasion budgets, monitor bills, and guarantee alignment with general advertising spend.
Necessities
- 5+ years of expertise in managing occasions ideally inside a SaaS, B2B know-how, or Conversational AI firm.
- Expertise of managing occasions within the US.
- Confirmed expertise managing occasions in a SaaS, tech, or B2B advertising surroundings.
- Sturdy organizational expertise with a monitor document of delivering occasions on time and inside funds.
- Palms-on expertise with CRM methods (e.g., Salesforce, Pardot, HubSpot).
- Glorious communication and negotiation expertise for managing suppliers and stakeholders.
- Capacity to multitask, prioritize, and keep consideration to element in a fast-paced surroundings.
- Familiarity with webinar platforms (e.g., Zoom) and digital occasion applied sciences.
- Willingness to journey for on-site occasion administration as wanted.
Good-to-Have
- Expertise in experiential advertising or designing artistic sales space experiences.
- Data of lead-scoring methodologies and advertising automation instruments.
- A ardour for data-driven decision-making and steady enchancment.
Advantages
- Fastened compensation;
- Lengthy-term employment with the working days trip;
- Improvement in skilled progress (programs, coaching, and many others);
- Being a part of profitable cutting-edge know-how merchandise which might be making a world influence within the service trade;
- Proficient and fun-to-work-with colleagues;
- Apple gear.
Omilia is proud to be an equal alternative employer and is devoted to fostering a various and inclusive office. We consider that embracing range in all its kinds enriches our office and drives our collective success. We’re dedicated to creating an surroundings the place everybody feels welcomed, valued, and empowered to contribute their distinctive views with out regard to elements akin to race, colour, faith, gender, gender id or expression, sexual orientation, nationwide origin, heredity, incapacity, age, or veteran standing, all eligible candidates will probably be given consideration for employment.